Events & Administration Assistant - Willowbank Raceway

Willowbank Raceway is Queensland’s premier drag racing venue, hosting national championship events, street meets, test & tune days, major festivals, and large-scale public events including motorsport, caravan and camping expos, and community events.

We are seeking a highly organised and motivated Events & Administration Assistant to support our busy operations team in delivering outstanding events and maintaining smooth day-to-day administration.

Key Responsibilities

Event Coordination Support

• Assist with planning and preparation of race meetings, corporate functions and third-party events
• Prepare event documentation including run sheets, permits, site maps and competitor information
• Coordinate supplier, contractor and vendor communications
• Support sponsor activations and branding requirements
• Assist with event staffing rosters and accreditation
• Provide on-site support during events (including weekends and public holidays)
• Assist with bump-in and bump-out logistics

Administration Support

• General office administration and reception duties
• Respond to phone and email enquiries
• Data entry and database management
• Preparation of invoices and purchase orders
• Maintain filing systems and compliance documentation
• Assist with meeting preparation and minute taking
• Support senior management with reports and correspondence

Skills & Experience

• Previous experience in events, administration, hospitality or sports management
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• High attention to detail
• Ability to work under pressure and meet deadlines
• Proficiency in Microsoft Office Suite
• Ability to work flexible hours, including weekends and major event days