Marketing Coordinator- Events and Motorsports - Hi-Tec Oil

Marketing Coordinator – Events & Motorsport

Location: Smithfield, NSW
Full-time | Permanent

Hi-Tec Oils is an Australian-owned manufacturer and distributor of lubricants and automotive products, with a strong presence across motorsport, racing, and national events. We are seeking a proactive and organised Marketing Coordinator to support the planning and execution of our events, sponsorship activities, branded merchandise, and marketing operations.

About the Role

This is a hands-on coordination role suited to someone who thrives in a fast-paced environment and enjoys managing multiple projects at once. You will play a key role in coordinating racing events, sponsorship activations, merchandise procurement, logistics, and marketing administration while working closely with internal teams, suppliers, and event partners.

Key Responsibilities

• Coordinate the planning and execution of racing events, trade shows, sponsorships, and promotional activities
• Liaise with event organisers, suppliers, venues, freight providers, and internal stakeholders
• Manage branded merchandise ordering, procurement, stock levels, and inventory records
• Coordinate freight and logistics for event equipment, promotional materials, and merchandise
• Assist with marketing schedules, event calendars, timelines, and campaign coordination
• Support sponsorship activations and ensure branding materials are delivered on time
• Process invoices, purchase orders, and post-event reconciliations
• Maintain marketing databases, documentation, and reporting
• Support the Company Owner with executive administration, including coordinating travel and accommodation, catering and basic admin support.

About You

• Previous experience in a marketing coordination, events, or administrative role
• Strong organisational and time management skills with the ability to juggle competing priorities
• High attention to detail, particularly around logistics, stock control, and event coordination
• Confident communicator with strong stakeholder and supplier management skills
• Proactive and solutions-focused with the ability to work independently
• Strong Microsoft Office skills; experience with inventory or project management systems is highly regarded
• Interest in motorsport, events, or the automotive industry highly regarded

What We Offer

• Opportunity to work across exciting motorsport and racing events nationally
• Stable, full-time position with a proudly Australian-owned company
• Exposure to sponsorships, events, and brand activations
• Supportive team environment with variety in day-to-day responsibilities
• Career growth opportunities within marketing and events